Room Rental Information
The Hispanic Family Foundation’s Conference Room provides meeting space for nonprofits and other organizations. The room is available for rental Monday through Friday during the business hours (8:00 am to 5:00 pm). The conference room is not available for rental during Federal Holidays.
* If set up or break-down time go beyond this time frame (8:00 am to 5 pm), there is an additional $25 charge.
Please download rental form here.
The Hispanic Family Foundation is located at 3927 Nolensville Pike, Nashville TN 37211 Plenty of free parking available.
Meeting Facilities and Rates
Meeting facilities include two rooms (A & B) that jointly accommodate up to 30 seated participants. Separately, each room accommodates 15 seated individuals.
For 2018 the Hispanic Family Foundation’s meeting facilities are available for rental on the following days from 8:00 am – 5:00 pm.:
- Monday, Tuesday and Thursday for both classrooms
- Wednesday and Friday only one classroom available. For weekend rates add $25/hr
- Saturday after 1 pm both classrooms
- Sunday all day both classrooms
The office is closed on Federal holidays.
Rental rate includes beverages, (sodas, coffee and water). Lunch catering is available through Mazfresco, please ask for a menu.
Basic audio/visual equipment and general meeting supplies are included by the HFF. This basic equipment includes:
- LCD/ Television Projector
- Overhead Projector
- Extension Cords
Reserving Meeting Space
Please complete the Application for Meeting Space and Conditions for Rental Form sheets and submit them to the Hispanic Family Foundation by email: email@example.com, ATTN: Conference Room Coordinator. If your request can be accommodated, the space will be tentatively booked pending full payment of the room rental fee and other applicable charges. No reservation shall be considered definite until full payment or deposit has been made and the renting organization has received written confirmation of the reservation from HFF staff.
HFF accepts VISA or MasterCard and checks as payment. All room rentals must be finalized and paid in full one week before the scheduled reservation date.
Confirmation & Cancellation Policies
Once the completed application and security deposit, if any, are received, HFF staff will confirm the reservation in writing via fax or email.
Requests to cancel reserved meeting space must be received in writing with adequate notice. Adequate notice constitutes five (5) business days for cancellations of Conference Room A or B, and ten (10) business days for cancellations of the full conference area (Rooms A & B). When there is adequate notice, the renting organization will be refunded their reservation payment minus a $50 administrative fee. If there is a security deposit, the fee will be taken from the deposit with the balance sent to the renting organization within 4 weeks. When there is NOT adequate notice, the renting organization will be charged the full room fee.
If a cancellation is due to a regional or national disaster, including extreme weather conditions, the renting organization will receive a full refund.
The Hispanic Family Foundation reserves the right to decline patrons and to amend its policies and rates at any time. These rates and policies became effective January 2018.
The mission of the Hispanic Family Foundation is to work through our platforms of— Economic, Education, Social Services, Advocacy and Culture—to provide programs that strengthen the Nashville Hispanic community.